Printing Issues:

Printing Issues:

If you are having issues aligning your forms it could be you printer or print driver is out of date or incorrect type of printer

The IRS/SSA recommends using a high quality type printer no more than 4 – 5 years old

  1. Bubble jet and Ink jet are not supported due to the margins and font these types of printers use a spray on ink that smears
  2. Printers - PCL6 compatable might have problems with the drivers these printers are out to date for Window 7 and up
  3. All Laser printers make sure your print drivers are up to date – check with your printer manufactors
  4. We recommend uses the manufacter drivers – Generic drives you could still have issues
  5. Printer Scale is set at 100% locate under the Printer and Devices
  6. Second Form alignment is not adjusting this is your printer driver not supporting this feature

SSA

https://www.ssa.gov/employer/paperFormInstr.htm

Social Security accepts laser printed Forms W-2/W-3 as well as the standard red drop-out ink forms. Both the laser forms and the red drop-out ink forms must comply with Internal Revenue Service's Publication 1141 and require pre-approval from Social Security.

Pub: 1141

https://www.irs.gov/pub/irs-pdf/p1141.pdf

Section 3.2

.02 Employers should type or machine-print data entries on plain paper forms whenever possible. Ensure good quality by using a high-quality type (face),  inserting data in the middle of blocks that are well separated from other printing and guidelines, and taking any other measures that will guarantee clear, sharp images. Black ink must be used with no script type, inverted font,
italics, or dual-case alpha characters.

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