Correcting ACA errors.

There are 2 general types of errors on ACA forms. The IRS will either reject the file or they will assign the file Accepted with Errors status.

 

A file is rejected most often because of incorrect payer/employer info. Here are instructions for correcting if your file is rejected.

Instructions for correcting your forms:

  1. Log in to your e-file account.
  2. Click Filings > Filed next to the Recipient select  File A Correction 
  3. Click the Edit icon next to each form, make your changes and submit.
    1. If the error is Wrong Filer’s EIN or TIN Validation failed, go to Payers select View All & select Recipients and correct Payer’s/Recipients EIN there before correcting the form.
    2. Then go to Filing >In Progress page and update the data in the form. 
    3. You will then need to resubmit the form through the cart to be processed to the IRS again.

  

The IRS usually assigns the file a status of Accepted with Errors if the form fails the TIN validation process. Most often it is the employees name causing the error, if they use an abbreviated, nickname or maiden when it should be married name. Here are instructions for correcting if your file is Accepted with Errors.

Instructions for correcting your forms:

  1. Log in to your e-file account.
  2. From the Dashboard select Filing > Filed  view your Filed Forms page.
  3. The forms that the IRS assigned the error will be highlighted in BOLD and you can click the File A Correction link to the right. 
    1. If the error is regarding "employee info group" go to Payers & Recipients and correct Employees name or SSN there before correcting the form.
    2. If the error is regarding a covered individual, we recommend replacing the SSN with the date of birth in part 3 of the 1095-C or part 4 on the 1095-B  to prevent future rejections.
    3. You will then need to resubmit the form through the cart to be processed to the IRS.

Instruction for correcting a Duplicate Filing 1095-C:

From the Dashboard select Filing > Filed  view your Filed Forms page.
The forms that the IRS assigned the error will be highlighted in BOLD and you can click the File A Correction link to the right. 

  • Line 14 needs to show Code “1H (No Offer of coverage) in “All 12 Months”
  • Line 15 must be blank since there was no ‘Offer of Coverage’
  • Line 16 needs to show “2A (Employee not employed during the month)” in “All 12 Months”
  • Uncheck the “Covered Individual” checkbox if checked
  • Remove any covered individuals

 

 

 

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